Powerpoint slides not displaying correctly in older versions

When we started using Powerpoint 2010 some of our users started reporting problems when displaying them at presentations using client equipment.

This particularly affected slides with charts – text on axis would be scrunched up, some series lines or bars would disappear etc.

We did some testing and discovered that using older versions of Powerpoint or powerpoint viewers or using compatability pack could not guarantee that the slides would always display correctly.

We had to issue a policy of:

Making sure clients had PowerPoint 2010 or had the Microsoft PowerPoint 2010 Viewer installed. (The 2010 Compatibility pack is not good enough).

Or

Take our equipment for use at the presentation.

However, we also worked on a solution and found that if the charts were converted to images then the problems did not re-occur.

What you have to do is:

  • Right click on the chart object within the slide and choose cut
  • Then choose Paste Special and choose Picture as the paste option – you may then need to move the image around a bit to the correct position.
  • Save the presentation with a new name

Eventually we created a Powerpoint macro and attached it to a Powerpoint button. The macro would cycle through the entire presentation and convert any chart objects to pictures and then save it as a image only presentation – get in touch if you require this?

 

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Author: James

IT Manager - Network, Web coding, MS SQL and Online Mapping expert

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